Online Fax Service

Faxing is one of the most important business processes that allows you to securely send and receive documents easily. However, your faxing activities can bring expensive monthly charges that can add up to your business operation costs quickly. Online faxing services provide you with a more affordable solution to send and receive faxes easily from anywhere, without the need for hardware installation.

These are some of the best online fax services that are available for personal and business use:

1

RingCentral Fax

Provides an online fax service that allows you to experience a simple, flexible, and affordable faxing. It features faxing through email, secure faxing, fax alerts,...

By: RingCentral, Inc.

2

Nextiva Fax

Provides online fax service with easy, convenient, and cost-effective faxing solutions. It features fax by email, fax machine support, always-on service, fax with mobile device,...

By: Nextiva, Inc.

3

GoDaddy Fax Thru Email

Provides an internet fax service that allows you to send and receive faxes securely anywhere. It features dedicated fax number, 3-step cover sheet wizard, number...

By: GoDaddy Operating Company, LLC.

4

eFax

Provides internet fax to email services with no setup and no hardware or software installation. It features multiple recipient faxing, local and international fax number,...

By: j2 Global, Inc.

5

HelloFax

Provides top-rated online fax service that allows you to send and receive faxes from anywhere. It features online fax sending and receiving, electronic signature, international...

By: HelloFax, Inc.

6

FaxZero

Provides a free internet faxing service that allows you to send faxes for free anywhere in the US and Canada. It features free faxing, optional...

By: Savetz Publishing, Inc.

7

MetroFax

Provides email and online fax services for small businesses and large companies. It features dedicated fax number, no long distance charges, mobile faxing, contact list...

By: j2 Cloud Services, Inc.

8

Fax.com

Provides an internet fax service that allows you to send and receive faxes using any computers. It features local and toll-free fax number, mobile electronic...

By: j2 Cloud Services, Inc.

9

PamFax

Provides fax software solutions that allow you to send and receive faxes worldwide easily. It features worldwide coverage, unlimited and free fax reception, cross-platform availability,...

By: Scendix Software-Vertriebsgesellschaft mbH

10

OnlineFaxes.com

Provides a simple personal and enterprise faxing service with affordable pricing. It features document editing, auto-resend, auto-archive, auto-scheduling, multiple recipients, local fax number, mobile faxing,...

By: OnlineFaxes.com

11

SmartFax

Provides internet faxing service that allows you to send and receive faxes by email inexpensively. It features international faxing, assigned local fax number, 250 inbound...

By: j2 Cloud Services, Inc.

12

Popfax

Provides internet fax service that offers an easy and inexpensive solution for you to send and receive faxes anywhere. It features local fax numbers, unlimited...

By: Popfax®

13

InterFAX

Provides online desktop fax service that allows businesses to send faxes easily and inexpensively. It features extensive user management, enhanced privacy, high-level security and authentication,...

By: Interfax US Inc.

14

OneSuite Internet Fax

Provides an internet fax service that allows you to receive unlimited faxes to email. It features toll-free fax, easy setup, unlimited fax receiving, bulk fax...

By: OneSuite Corporation

15

RapidFax

Provides email fax service that allows you to send and receive faxes from your email. It features 300 inbound and outbound pages per month, instant...

By: j2 Cloud Services, Inc.

16

MaxEmail

Provides internet fax and fax email service that allows you to fax anywhere without a phone line or fax machine. It features unique phone numbers,...

By: IGC, Inc.

17

FaxBetter

Provides easy internet faxing service that allows you to send and receive faxes without a fax line. It features email faxing, unlimited lifetime storage, secure...

By: Depositdox, Inc.

18

FaxNgo

Provides online fax service that allows you to send and receive faxes from a worldwide location. It features digital signature, local fax number, mobile app,...

By: ClickMeIn Technologies LTD.

19

TrustFax

Provides internet fax services that allow you to send and receive faxes without phone line and fax machine, as well as without activation fees. It...

By: j2 Cloud Services, Inc.

20

SRFax

Provides fax to email service that works with all smartphone and tablet devices. It features multiple email accounts, schedule fax delivery, privacy and security, excellent...

By: EDC Systems Inc.

21

Fax87

Provides complete online fax service for individuals and businesses. It features local and toll-free number, folder creation, delivery confirmation, simultaneous faxing, online fax management, online...

By: fax87.com

22

Sfax

Provides secure internet fax service that allows you to manage your faxes without printing any documents. It features fax management, contact management, unlimited faxing, enhanced...

By: Scrypt Corporation

23

FAXAGE

Provides online fax service that offers email fax, online fax, and API faxing. It features scalable and reliable fax service, unlimited users and storage, never...

By: EC Data Systems, Inc.

24

FaxitFast

Provides online fax service that allows you to send and receive faxes by email. It features online archive, auto-scheduling, local or toll-free number, multiple recipients,...

By: 10X Online, LLC

25

GreenFax

Provides internet faxing service that allows you to send and receive faxes from any computer or mobile device. It features never busy fax line, fax...

By: Meixler Technologies, Inc.

26

Send2Fax

Provides online faxing solutions that allow you to send more faxes and spend less money on faxing. It features a personal fax number, email faxing,...

By: Send2Fax, Inc.

27

MyFax

MyFax, an old player in the online faxing industry, offers multiple standard plans mostly suitable for individuals and small businesses, and fully redundant custom solutions...

By: j2 Global Canada, Inc.

Online Fax Services - Buyer's Guide

Online fax helps you save time, money, resources and environment. But most of the times, you will find that email takes care of your requirements and you don't need a fax service at all. It is when you start looking for features an internet fax service offers over and above your normal email account. So, what should you look for while buying an online faxing service? Our buyer's guide for online fax services tries to help you with just that.

Type of Documents

What are the different types of documents that you need to fax? What would be their file format and size? You need to ask yourself these questions because your fax service should support the size and format of your document. Most of the providers allow sending multiple documents and offer support for large file sizes in different formats like JPG, TIFF, GIF, PDF, MS Office files, etc.

If you will be sending formal or legal documents that need to be signed, then digital signature would be a great feature to look out for; note that only few providers offer this facility. And if the documents to be faxed are highly confidential or sensitive in nature, or require you to comply with privacy regulations of certain Acts like HIPAA, then you need to search for a provider who meets your security requirements.

International or Local Fax?

If you will be sending and receiving faxes within your country, check out whether the fax provider offers local or toll free number in your area. Most of the big brands offer this in USA and Canada. But if your faxing requirement is mostly for international numbers (whether incoming or outgoing), then you need to find out what call rates apply to you and your senders. In such cases, a provider with international presence will be able to offer you the most cost effective solution.

Faxing Features You Need

Different companies offer a different set of features. Since you may not find all the features in a single fax service, it becomes imperative to assign priority to the features that you need. Some of the widely offered features that you can expect from your internet fax service include preview and editing of fax before sending it, adding annotations and cover letters, scheduling of fax to be sent on a future date and time, auto retry to send a failed fax, delivery confirmation, archive and retrieval of sent and received faxes, mobile alerts for incoming fax, easy contact management, etc. Some providers also offer caller ID management to facilitate displaying of your business name while yet others may try to tempt you with fancy fax numbers.

Analyze Your Monthly Volume

So, how many pages of fax do you need each month? Out of this, how many pages would you be sending and how many would be incoming? Analyzing and breaking up of your estimated consumption will help you find a suitable plan for yourself. Many online faxing companies place a separate cap on incoming and outgoing fax pages while few of them are flexible enough to offer you an overall cap. Apart from this, you should also consider the number of users in your organization who need access to the faxing system and the number of email IDs (most providers offer up to 5) you want to use for sending faxes.

Integration Capabilities

Even if you buy the best fax service out there, if you can't use it from your device or OS, what's the use? So, checking out for compatibility and integration capabilities is a must. If you will be using it on your tab or smart phone, it should have a mobile app for the OS of your device. And if you need to integrate it with your CRM, billing system or any other business software, then your fax provider should offer support for that. Given the importance of cloud storage in our digital life, your online fax should at least offer integration with popular cloud storage apps like Google Drive, Box, Dropbox, etc.

In addition to above, you may sometimes want to retain your existing fax number or sometimes even the existing fax machine. In such cases, it would be helpful to know that many providers offer fax number portability, and some of them also offer a fax adapter to integrate your fax machine with the online fax system.

If you are new to the concept of fax over internet, you may also want to look out for reliable customer support and a free trial account.

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